--- schema_version: 1 rubric_version: "1.1" kind: product canonical_url: "https://onaihq.com/compare/agents/products/onai/" data_url: "https://onaihq.com/compare/agents/products/onai/data.json" generated_at: 2026-10-27 last_checked_at: 2026-10-26 last_cross_checked_at: 2026-10-26 next_check_at: 2026-12-20 publisher: "onAI" --- # onAI: sourced findings > Published by onAI. onAI also sells one of the products compared here. Findings about other products link to public sources so you can check them; statements about onAI are marked as stated by onAI. onAI has sourced findings for 17 of 51 criteria, including 14 that a second agent cross-checked, and 44 statements by onAI. "Sourced" findings passed publication validation: they are scoped, fresh and cite public resolved sources. "Agent cross-checked" findings also received a separate agent source pass, not necessarily a hands-on test. "Stated by onAI" marks the publisher's own statements about its product (evidence type vendor-statement), which cite no third-party source. Humans approve the rubric, templates and generator; they do not review every finding. It does not declare a winner. A missing sourced finding is not evidence that a capability is absent. - onAI source checks: 2026-10-21 to 2026-10-26. - Canonical HTML: https://onaihq.com/compare/agents/products/onai/ - Machine-readable JSON: https://onaihq.com/compare/agents/products/onai/data.json - Methodology: https://onaihq.com/compare/agents/methodology/ ## Models ### MOD-01: Model catalogue and providers Judgment rule: List each available model by provider and plan, including reasoning, fast and multimodal variants. Record whether the user picks the model, the product routes automatically, or both. A provider counts only if at least one of its current models is selectable on the scoped plan. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial The public page offers user-selectable Claude, GPT, Gemini, Grok and Mistral families. Exact chat model versions, automatic routing and per-model input capabilities are not established. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat and Flat price public offers; exact model entitlements unspecified; add_ons=none stated; deployment_mode=not specified; region=Unspecified by source; os=not specified. Limitations: - Model-family marketing is not a tested model inventory or a release-lag measurement. - providers — Which model providers are available? [supported]: The vendor names Anthropic, OpenAI, Google, xAI and Mistral AI model families; current selectable provider inventory was not observed. Sources: onai:public-models-display-20261026. - current_models — Which current models are selectable on this plan? [partial]: The page names Claude, GPT, Gemini, Grok and Mistral families, but supplies no complete versioned chat-model list per plan. Sources: onai:public-models-display-20261026. - user_choice — Can users pick the model per chat? [supported]: Employees choose a model for a task within the administrator-approved set. Sources: onai:public-models-display-20261026. - auto_routing — Does the product route between models automatically, and is the chosen model shown? [unknown]: The public model section does not establish automatic routing or disclosure of its selected model; no app fixture was run. - multimodal_input — Which models accept images, audio or files? [unknown]: Public chat-model copy does not map image, audio or file input to named model versions. Image Studio is a separate capability. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:public-models-display-20261026 ### MOD-02: Model freshness Judgment rule: Measure the days from a provider's general release to availability in the product for the last three major releases from OpenAI, Anthropic and Google (and Mistral where offered). Use dated changelogs or observation. Record deprecation notice for retired models. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. We enable new models shortly after their release. ### MOD-03: Bring-your-own keys and provider contracts Judgment rule: Record customer-held API keys, customer cloud accounts (Azure OpenAI, Bedrock, Vertex), and aggregator routes (OpenRouter, LiteLLM) as separate routes. Record what still works without a vendor-provided model, whether prices change with BYO, and documented restrictions. API-key support does not imply support for the customer's own Azure contract. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Your own provider contracts and API keys (for example Azure, OpenRouter) are possible on request. ### MOD-04: Local and self-hosted models Judgment rule: Record support for models running in the customer's environment (vLLM, Ollama, TGI or similar) and which features work with them: chat, RAG, tools, embeddings. Distinguish a documented, supported route from a generic endpoint that happens to work. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. With on-premises, local models can be connected (for example via Ollama). ### MOD-05: Model control and usage limits Judgment rule: Record admin allow-lists per group, default models, restrictions on which models may see which data, and per-user rate or fair-use limits. Test one restriction with two users in different groups. Record limits as enforced stops, warnings or undocumented fair use. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-22; no third-party source. Admins decide per group which models are allowed. ## Company knowledge ### KNOW-01: Files in chat Judgment rule: Record supported formats, size and count limits, scanned-PDF OCR, tables and spreadsheets, images inside documents, and whether a file is read in full or retrieved in chunks. Upload the shared fixture set (long German PDF, scanned contract, Excel with formulas, PowerPoint) and record failures. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Upload PDF, Word, Excel and other files directly in the chat and ask about them. ### KNOW-02: Knowledge bases and shared collections Judgment rule: Record curated document collections that persist across chats, who can create and share them, size limits, and how they attach to assistants. Distinguish personal, group and organisation-wide scope. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Shared knowledge collections with access rights per group. ### KNOW-03: Enterprise connectors Judgment rule: List each connector separately with plan, availability and setup owner: SharePoint, OneDrive, Outlook, Teams, Google Drive, Gmail, Confluence, Jira, Notion, Box, Salesforce, ServiceNow, file shares. Record whether the vendor or a third party (or the customer via MCP) provides it, and whether it needs admin consent. A connector listed on a roadmap or partner page is `announced`. An on-prem connector or gateway proves access to local data, not a self-hosted platform (DATA-02). #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial The vendor describes live Microsoft 365 access with specific delegated permissions. Other connector names are marketing leads with incomplete source and plan scope. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Microsoft 365 listed in Per seat and Flat price; optional Microsoft licences/permissions apply; add_ons=Optional existing Microsoft 365 Copilot licence for semantic search and meeting notes; deployment_mode=not specified; region=Source tenant region and model processing region depend on customer configuration; os=not specified. Limitations: - Microsoft 365 claims are vendor statements, not an observed tenant connection. Generic connector examples are not individually verified integrations. - microsoft_365 — Which M365 sources (SharePoint, OneDrive, Outlook, Teams) are connected? [supported]: The page lists SharePoint/OneDrive files, SharePoint pages/lists, Outlook mail/attachments, calendar, Teams chats, OneNote, To Do/Planner and directory. Channels and meeting transcripts require additional admin approval; semantic Copilot search/meeting notes require eligible Microsoft 365 Copilot licences. Sources: onai:public-m365-display-20261026, onai:public-m365-permissions-display-20261026. - google_workspace — Which Google sources are connected? [unknown]: The page’s Google sign-in is not a Google Drive/Gmail connector specification. No scoped Google Workspace data connector or trial was verified. - atlassian — Confluence and Jira? [partial]: The FAQ names Confluence as a standard-connector example without setup, plan or permission details. Jira availability is not established. Sources: onai:public-other-connectors-display-20261026. - other_systems — Which other business systems? [partial]: The FAQ names S3 and proprietary data sources through connectors or an API. No source-by-source catalogue for Notion, Box, Salesforce or ServiceNow was obtained. Sources: onai:public-other-connectors-display-20261026. - on_prem_sources — Can on-prem file shares or databases be connected? [unknown]: Custom database and on-premises hosting copy does not establish an operational file-share/database connector, network gateway or associated plan requirements. - connector_provider — Who builds and maintains each connector? [partial]: onAI says its Microsoft app supplies the Microsoft 365 connection and IT approves delegated permissions; no provider/maintenance contract is specified for the other example connectors. Sources: onai:public-m365-permissions-display-20261026. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:public-m365-display-20261026, onai:public-m365-permissions-display-20261026, onai:public-other-connectors-display-20261026 ### KNOW-04: Permission-aware retrieval Judgment rule: Using two test users, verify that a restricted document in the fixture tenant is never cited or summarised for the user without access, including after a permission change. Record whether permissions are enforced at query time by the source system, mirrored into an index, or not enforced. Record the propagation delay of a revocation. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial For Microsoft 365 the vendor claims per-user source permission checks at query time. Revocation delay, site exclusions and sensitivity-label behavior have not been tested. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat; Flat price includes everything in Per seat. Microsoft 365 connector consent and source-account access required.; add_ons=Customer Microsoft account and required delegated consent; deployment_mode=not specified; region=Customer Microsoft tenant; receiving model region configured separately; os=not specified. Limitations: - Scope is the live Microsoft 365 connector. Native knowledge collection ACLs and copied/shared answers require separate checks. - Public pricing explicitly includes Microsoft 365 in Per seat and inherits it in Flat price. This establishes advertised plan scope, not a completed permission or deletion-propagation fixture. - source_permissions_respected — Are source permissions enforced per user? [supported]: The vendor says onAI makes delegated read-only requests as the signed-in user and Microsoft checks that person’s source access. No two-user restricted-folder fixture was run. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026. - enforcement_point — Does the source system, a mirrored index or nothing enforce them? [supported]: Microsoft is the stated enforcement point for live requests; the page says no mirrored Microsoft 365 library index is created. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026. - revocation_delay — How quickly does a removed permission take effect? [unknown]: No measured permission-revocation propagation interval is published and no revoke/grant fixture was run. - admin_scope_controls — Can admins exclude sites, folders or labels? [unknown]: The page lists optional source permissions and model restrictions but does not establish site/folder/label exclusion controls. - sensitivity_labels — Are Microsoft Purview or similar labels respected? [unknown]: No Microsoft Purview sensitivity-label handling specification or label fixture was obtained. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026, onai:review-plan-m365-display-20261026 ### KNOW-05: Freshness and sync model Judgment rule: Record live (federated) search versus a copied index, sync interval, deletion propagation, and where the index is stored. Edit and delete one fixture document and record when answers change. A copied index adds storage location to DATA-01. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial Microsoft 365 is described as live retrieval without a second library index. Content read into a chat remains in that conversation, and no edit/delete timing was measured. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat; Flat price includes everything in Per seat. Microsoft 365 connector consent and source-account access required.; add_ons=Microsoft delegated connector consent; deployment_mode=not specified; region=Source data in customer Microsoft tenant; chat storage per deployment; os=not specified. Limitations: - This is the Microsoft 365 sync model only. Uploaded knowledge collections use a separate storage/retrieval mechanism. - Public pricing explicitly includes Microsoft 365 in Per seat and inherits it in Flat price. This establishes advertised plan scope, not a completed permission or deletion-propagation fixture. - live_or_indexed — Is content searched live or copied into an index? [supported]: The vendor describes live Microsoft 365 reads, no copied library and no background synchronisation. This statement does not cover uploaded knowledge-base documents. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026. - sync_interval — How often does an index refresh? [supported]: The described Microsoft 365 route has no library-index sync job; source service search freshness still depends on Microsoft. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026. - deletion_propagation — How quickly does a deleted document disappear? [unknown]: No edit/delete fixture was run. The page says material already read stays in the user’s chat, so source deletion cannot be treated as retroactive chat erasure. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026. - index_location — Where is indexed content stored? [supported]: No separate onAI Microsoft 365 library index is claimed. Retrieved content is retained in the asking user’s chat; the precise chat-storage country is separately unverified. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:public-m365-permissions-display-20261026, onai:review-m365-boundaries-display-20261026, onai:review-plan-m365-display-20261026 ### KNOW-06: Grounding and retrieval quality Judgment rule: Run the shared question set over the fixture corpus: factual lookups, cross-document questions, German document with an English question, a question with no answer in the corpus. Record citation presence, link accuracy, correct answers and refusals to invent. Disclose model, settings, attempt count and failures. Single runs support a case study, not a ranking. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial For Per seat and Flat price Microsoft 365 answers, the vendor describes numbered source citations. Grounding accuracy, abstention and cross-language retrieval remain unknown without the shared fixture. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat; Flat price includes everything in Per seat. Microsoft 365 connector consent and source-account access required.; add_ons=Required Microsoft delegated consent and customer source-account access; deployment_mode=not specified; region=Customer Microsoft tenant; receiving model region depends on configuration; os=not specified. Limitations: - This record covers Microsoft 365 source citations on the two named public offers. No observed accuracy, link verification, abstention or cross-language retrieval result is claimed. - citations — Are answers linked to specific sources? [supported]: For Microsoft 365 answers included in Per seat and inherited by Flat price, the vendor describes numbered links to the original email, file or chat. The illustrated conversations are examples; citation accuracy was not observed. Sources: onai:review-plan-m365-display-20261026, onai:review-m365-boundaries-display-20261026. - citation_accuracy — Do the cited passages support the answer? [unknown]: No fixture or real source-linked answer was checked for passage support or link accuracy. - cross_language — Does a question in one language find documents in another? [unknown]: The DE/FR/EN question set was not run against a connected corpus; interface translation does not establish cross-language retrieval quality. - no_answer_behaviour — Does it say when the corpus has no answer? [unknown]: No no-answer corpus fixture was run; the public example does not establish reliable abstention. - observed_accuracy — How many of the question set were answered correctly? [unknown]: No observed question-set numerator, denominator, model/settings or repeat count is available. No accuracy percentage is invented. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:review-m365-boundaries-display-20261026, onai:review-plan-m365-display-20261026 ### KNOW-07: Memory and personal context Judgment rule: Record personal custom instructions, cross-chat memory, project or workspace context, and user controls to view, edit, delete or disable memory. Record whether admins can disable memory organisation-wide. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Personal instructions that apply across all chats. ## Assistants and agents ### AGT-01: Custom assistants Judgment rule: Record creation of assistants with instructions, model, knowledge and tools; who can create; sharing scope; versioning; and an internal catalogue or directory. Build one HR policy assistant on the fixture and share it with one group. Prompt templates and a prompt library are recorded here. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Create your own assistants with instructions and knowledge and share them with your team. ### AGT-02: Tools, actions and MCP Judgment rule: Record built-in tools, custom actions (OpenAPI), MCP client support (local and remote servers), authentication model per tool (shared service account or per-user OAuth), and admin approval of tools. Verify one external-tool call and its access boundary. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Tools and your own API actions (OpenAPI); MCP not yet. ### AGT-03: Web search and deep research Judgment rule: Record web search on/off control per organisation and group, search provider, citation of web sources, deep or multi-step research, and whether queries leave the residency boundary. Admins of regulated companies often need web search off. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Web search with cited sources; admins grant it to groups. ### AGT-04: Workflows and automation Judgment rule: Record no-code or low-code workflows, scheduled prompts, triggers from email, forms or business systems, and multi-step chains. Name where they run and who can build them. A shared prompt template is not a workflow. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial The public site labels the native workflow engine coming soon and offers n8n/custom workflow services meanwhile. Stated by onAI (evidence type vendor-statement, asserted 2026-10-23): We build workflows and automations as a service; a self-service builder is in progress. Availability: unknown Delivery: official-integration Scope: surfaces=onAI browser workspace; version=Undated public homepage checked 2026-10-26; no native workflow release verified.; plan=Public n8n/custom-workflow service offer on request; plan entitlement unspecified. Native workflow engine described as coming soon.; add_ons=none stated; deployment_mode=not specified; region=Workflow deployment and processing regions are not specified in the cited public homepage section.; os=not specified. Limitations: - workflow_builder: The native engine is announced as coming soon, without a release date. The current offer describes n8n integration run by onAI, the customer or a partner; no native self-service chain builder is counted as released. - scheduled_tasks: No user-facing scheduled-prompt service, schedule limits or plan entitlement was verified. Internal background task machinery is insufficient evidence. Search on 2026-10-26: https://onaihq.com/, https://onaihq.com/sitemap.xml, https://onaihq.com/docs/. No additional scoped evidence established this answer. - event_triggers: No documented email/form/business-system trigger or executed workflow was obtained; outbound webhooks do not establish inbound workflow triggers. Search on 2026-10-26: https://onaihq.com/, https://onaihq.com/sitemap.xml, https://onaihq.com/docs/. No additional scoped evidence established this answer. - builder_audience: For the described n8n alternative, onAI, the customer or a partner may operate it, and onAI offers workflow construction on request. This does not specify a shipped native builder audience, schedule limits or event-trigger coverage. - The public homepage is undated and combines a future native engine with an on-request service alternative. No public deployment/version or Per seat/Flat price workflow entitlement was established. - workflow_builder — Is there a workflow or chain builder? [partial]: The native engine is announced as coming soon, without a release date. The current offer describes n8n integration run by onAI, the customer or a partner; no native self-service chain builder is counted as released. Sources: onai:onai:review-fix-public-workflow-scope-20261026. - scheduled_tasks — Can prompts or assistants run on a schedule? [unknown]: No user-facing scheduled-prompt service, schedule limits or plan entitlement was verified. Internal background task machinery is insufficient evidence. Search on 2026-10-26: https://onaihq.com/, https://onaihq.com/sitemap.xml, https://onaihq.com/docs/. No additional scoped evidence established this answer. - event_triggers — Can external events start a workflow? [unknown]: No documented email/form/business-system trigger or executed workflow was obtained; outbound webhooks do not establish inbound workflow triggers. Search on 2026-10-26: https://onaihq.com/, https://onaihq.com/sitemap.xml, https://onaihq.com/docs/. No additional scoped evidence established this answer. - builder_audience — Is building aimed at business users, IT or developers? [partial]: For the described n8n alternative, onAI, the customer or a partner may operate it, and onAI offers workflow construction on request. This does not specify a shipped native builder audience, schedule limits or event-trigger coverage. Sources: onai:onai:review-fix-public-workflow-scope-20261026. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:onai:review-fix-public-workflow-scope-20261026 ### AGT-05: Agentic task execution Judgment rule: Record an agent mode that plans and carries out multi-step tasks with tools (browser, files, connectors), with visible steps, user confirmation of side effects and stop control. Run one fixture task (gather three documents, draft a summary, propose an email). Record interventions and what ran. A final claim of success is not proof. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. No separate autonomous agent mode; tools run in the normal chat. ### AGT-06: Programmable access Judgment rule: Record a public API for chat, assistants and knowledge, SDKs, API authentication, rate limits and whether API use counts against the same governance (audit, budgets, model restrictions). Being an MCP client is different from exposing the product over MCP. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. API for chat and document processing on request. ## Daily work ### WORK-01: Clients and access points Judgment rule: List web, desktop (Windows, macOS), iOS, Android, mobile browser and browser extension separately. For each, record login with company SSO, feature gaps against web, and MDM/Intune deployability. An installable app is different from a mobile website. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial The vendor offers a browser workspace requiring no installation. Native clients, extensions and managed deployment support remain unknown. Stated by onAI (evidence type vendor-statement, asserted 2026-10-22): An uncluttered interface without technical settings. At Manor, hundreds of employees use onAI every day. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat and Flat price web workspace offers; add_ons=none stated; deployment_mode=not specified; region=Unspecified by source; os=Browser; operating system unspecified. Limitations: - Only browser access is established by public copy. No native-client absence is inferred from missing listings. - web — Is a full web client available? [supported]: The public AI Tools section describes the employee workspace running in a current browser with nothing to install. Sources: onai:public-web-client. - desktop_apps — Windows and macOS apps? [unknown]: No first-party Windows/macOS native client download, company-SSO support table or desktop fixture was located. - mobile_apps — iOS and Android apps with SSO? [unknown]: No iOS/Android native app listing or mobile SSO fixture was verified. A responsive website would not establish native apps. - browser_extension — Is there a browser extension or sidebar? [unknown]: No browser extension/sidebar release or installation instructions were located on the public product page or sitemap. - managed_deployment — Can IT deploy and configure clients through MDM? [unknown]: No MDM/Intune deployment package, policy guide or client configuration profile was obtained. - client_feature_gaps — Which features are missing on mobile? [unknown]: No matched desktop/mobile-browser/native-client fixture was run; no cross-client feature parity claim is made. Checked 2026-10-21; agent cross-checked 2026-10-21; check again by 2026-12-20. Sources: onai:public-web-client ### WORK-02: Office suite and Teams integration Judgment rule: Record presence inside Word, Excel, PowerPoint, Outlook and Teams (and Google Docs, Gmail), with what the assistant can do in each: read the open document, write into it, act on mail. Record extra licences and admin consent needed. A connector that searches Office files is KNOW-03, not WORK-02. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Outlook and Excel add-ins in preparation; Microsoft 365 is connected live. ### WORK-03: Translation and writing Judgment rule: Record document translation preserving layout, the translation engine (LLM or dedicated such as DeepL), glossaries, formality control, supported languages including Swiss German conventions (no ß), and rewriting/proofreading tools. Translate the shared German contract into French and Italian and record layout and glossary results. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-22; no third-party source. Translation with DeepL: documents with their layout, glossaries, formal or informal address. Plus adjusting style and tone. ### WORK-04: Image generation and editing Judgment rule: Record available image models, editing (inpainting, reference images), admin control and per-image cost visibility, and licence or usage terms for generated images. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial Image Studio advertises several image models, prompt-based editing and administrator controls. Its cost examples and commercial-use statement are vendor claims. Stated by onAI (evidence type vendor-statement, asserted 2026-10-22): The leading image models from OpenAI, Google, Black Forest Labs and xAI in one studio: one prompt to up to three models side by side, styles with automatic prompt enhancement, editing with up to ten reference images, cost shown before generating. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Image Studio listed in Per seat and Flat price; model entitlements unspecified; add_ons=none stated; deployment_mode=not specified; region=Provider dependent; EU-only optional tier described separately; os=not specified. Limitations: - Displayed prices and timings are illustrative UI examples, not a general price list or measured benchmark. No provider-specific output-rights contract was reviewed. - image_generation — Can users generate images, with which models? [supported]: The page lists GPT Image, Nano Banana Pro, Imagen 4 and FLUX.3, with up to three selected models per prompt and an estimated provider cost shown before generation. Exact version IDs and live plan entitlements were not tested. Sources: onai:public-images. - image_editing — Can users edit uploaded images? [supported]: The page describes editing an uploaded image or a previous result using a text instruction and shows image-editing models. Inpainting masks and per-model limits were not verified. Sources: onai:public-images. - admin_control — Can admins restrict image generation? [supported]: Administrators are said to choose image models and which users may use them; optional personal-data filtering is described. Sources: onai:public-images. - usage_terms — What usage rights apply to output? [partial]: The vendor says generated images may be used commercially. It does not supply model-specific output licences, indemnities or restrictions in this section. Sources: onai:public-image-rights. Checked 2026-10-21; agent cross-checked 2026-10-21; check again by 2026-12-20. Sources: onai:public-image-rights, onai:public-images ### WORK-05: Voice and meetings Judgment rule: Record dictation, read-aloud, live voice conversation, meeting transcription and summarisation, supported languages including Swiss German speech, and where audio is processed. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Voice input with transcription, and answers read aloud. ### WORK-06: Data analysis and document output Judgment rule: Record code execution for data analysis, charts, and generation of downloadable Word, Excel, PowerPoint and PDF files. Analyse the fixture Excel and request a PowerPoint summary. Record where code runs and whether files are editable. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Code execution (Python) for data analysis and charts. ### WORK-07: Sharing and team spaces Judgment rule: Record chat sharing (link, user, group), shared projects or team spaces, channels or group chat with AI, and commenting. Test sharing a chat with a colleague in another group and record what the recipient sees, including knowledge they lack access to. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Share chats with colleagues by link. ### WORK-08: Interface languages and accessibility Judgment rule: Record UI languages, focusing on German, French, Italian and English, with translation quality observed (complete, partial, machine-translated). Record response language handling and WCAG conformance statements. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Interface in German and English, more languages in preparation. ## Administration and governance ### ADM-01: Single sign-on and authentication Judgment rule: Record SAML, OIDC, Microsoft Entra ID, Google, LDAP, MFA enforcement, conditional-access compatibility, domain verification and plan restrictions. Test one SSO login on a trial where possible. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial Public copy offers Microsoft, Google, OIDC and LDAP sign-in, with published plan differences. Native SAML, MFA enforcement and conditional-access behavior were not verified. Availability: unknown Delivery: official-integration Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat: Microsoft/Google; Flat price: Microsoft/Google/OIDC/LDAP; add_ons=none stated; deployment_mode=not specified; region=Identity-provider and deployment regions unspecified; os=not specified. Limitations: - No successful login or policy enforcement fixture was run. SAML and MFA are left unknown rather than inferred from corporate-login marketing. - sso_protocols — Which SSO protocols and identity providers work? [supported]: The current page lists Microsoft Entra ID, Google, any OpenID Connect provider and LDAP. It does not establish native SAML support; generic corporate SSO language is insufficient. Sources: onai:public-pricing-display-20261026. - sso_plan — Which plan includes SSO? [supported]: Per seat lists Entra ID and Google. Flat price lists Entra ID, Google, OIDC and LDAP. These are published offer terms, not an executed SSO fixture. Sources: onai:public-pricing-display-20261026. - mfa — Can MFA be enforced? [unknown]: No onAI-native MFA requirement or tenant-enforced IdP-MFA setup was verified. IdP capabilities are not automatically onAI enforcement. - conditional_access — Do Entra conditional-access policies apply? [unknown]: No Entra conditional-access compatibility statement or test policy/login result was obtained. - domain_capture — Can the company claim its email domain? [unknown]: No domain-claim/verification workflow, automatic capture policy or ownership-transfer fixture was established from public material. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:public-pricing-display-20261026 ### ADM-02: User provisioning and lifecycle Judgment rule: Record SCIM, just-in-time provisioning, group sync from the identity provider, deprovisioning effects (chats, assistants, knowledge ownership transfer) and licence assignment. Deprovision a test user and record what happens to their content. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Users are created automatically at their first SSO sign-in and groups come from the directory; no SCIM. ### ADM-03: Roles, groups and feature permissions Judgment rule: Record admin roles, delegated admins, groups, per-feature permissions (web search, image generation, connectors, file upload, agents), separation of subsidiaries or departments, and enforcement. Test one disabled feature for one group. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-22; no third-party source. Roles and groups; admins decide per group which features (for example Image Studio, translator, web search) are used. ### ADM-04: Usage and adoption analytics Judgment rule: Record dashboards for active users, usage by feature, model, group and assistant, export, and privacy controls (aggregation, pseudonymisation, works-council-friendly settings). Distinguish aggregate adoption metrics from per-person monitoring. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Usage reports by model, feature and person. ### ADM-05: Spend controls and cost allocation Judgment rule: Record cost visibility per user, group and cost centre, budgets and their behaviour (alert, block, downgrade model), pooled credits, and chargeback exports. Test a small budget on a trial where possible. Distinguish billed amounts, estimates and unavailable amounts. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Cost limits per organisation and per person. ### ADM-06: Audit logs and compliance export Judgment rule: Record which events are logged (logins, admin changes, prompts, responses, file access, connector queries), retention, export or SIEM streaming, and eDiscovery/legal hold. Use the word audit only with a defined retention and integrity model. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Audit logging can be switched on; a built-in SIEM connection is not included. ### ADM-07: Data loss prevention and personal data Judgment rule: Record detection and handling of personal and confidential data before it reaches a model: redaction, masking, blocking, warning. Record integration with Purview, Netskope or similar, and whether filtering runs locally or at a third party. Send a fixture prompt with a Swiss AHV number and IBAN and record the outcome. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. For selected web search providers and image models, automatic redaction of sensitive text can be switched on. ### ADM-08: AI policy and guardrails Judgment rule: Record organisation-wide system instructions, acceptable-use notices and acknowledgement, content filters, topic restrictions, AI-output labelling, and admin visibility of policy violations. Separate enforced policy from instructions the model is expected to follow. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Administrators set notice banners and system instructions for the AI. ## Data protection and sovereignty ### DATA-01: Hosting location and data residency Judgment rule: Record country or region separately for chat storage, files and indexes, model inference, backups, logs and telemetry, and support access. Name the cloud provider. Record whether residency is default, a paid option or plan-dependent. "EU data boundary" programmes are recorded with their documented exceptions. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-22; no third-party source. Swiss contracting party. onAI runs on servers in Europe. On request a dedicated server, or onAI runs on your own servers (on-premises). ### DATA-02: Deployment options Judgment rule: Record multi-tenant SaaS, dedicated single-tenant instance, deployment in the customer's cloud account, on-premise and air-gapped as separate options with plan and availability. Record which features are missing in each mode, who operates it, and the documented seat or contract threshold for each mode, which can differ from the enterprise plan threshold (e.g. dedicated SaaS from 2,000 seats, own cloud from 5,000). A local-network connector or gateway that reaches on-prem data from a vendor-hosted platform is KNOW-03, not on-premise deployment. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-22; no third-party source. Swiss contracting party. onAI runs on servers in Europe. On request a dedicated server, or onAI runs on your own servers (on-premises). ### DATA-03: Training use and provider retention Judgment rule: Record whether customer content trains vendor or provider models, by plan and default; zero-data-retention arrangements with model providers; abuse-monitoring retention and human review; and the model provider's terms that apply. A "no training" claim on a marketing page is `vendor-claimed` until the contract or DPA says so. #### onAI Verification status: Sourced (sourced) Support: partial The site publishes general no-training copy and advertises an optional provider zero-retention tier. Their contractual applicability to Per seat and Flat price is unverified; no plan-specific provider-retention or human-review guarantee is established. Stated by onAI (evidence type vendor-statement, asserted 2026-10-23): Your data is not used to train AI models; we only use providers that exclude this by contract. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Product-wide marketing only; Per seat/Flat price contractual applicability and EU-only tier eligibility unverified.; add_ons=EU-only processing and zero-retention option, terms unspecified; deployment_mode=not specified; region=Per-provider default unknown; optional EU tier claimed; os=not specified. Limitations: - Remains public-candidate because the public statements are not mapped to a named plan contract. No no-training or zero-retention entitlement is inferred for either plan. - The existence of a requestable DPA is not review of its terms; provider retention and human review remain explicit gaps. - vendor_training — Does the vendor train on customer content? [partial]: The public product page makes a general no-training statement about prompts, files and answers. It is recorded only as unqualified marketing copy: no retrieved DPA or public plan mapping establishes the contractual rule for Per seat or Flat price. Sources: onai:review-contract-plan-gaps. - provider_training — Do model providers train on it under this product's contracts? [unknown]: No provider contract or Per seat/Flat price policy mapping was retrieved. General no-training marketing does not establish model-provider contract terms, exceptions or enforcement. Sources: onai:review-contract-plan-gaps. - provider_retention — How long do model providers keep prompts, including for abuse monitoring? [unknown]: No provider-by-provider prompt/abuse-monitoring retention period, default or exception schedule was obtained. - zero_retention — Is zero data retention available, and on which plan? [unknown]: The page advertises an optional EU-only AI-processing tier with provider zero retention, but its applicable base plan, providers, exceptions and contractual terms were not retrieved. This is not counted as an established Per seat or Flat price entitlement. Sources: onai:review-contract-plan-gaps. - human_review — Can provider staff review content? [unknown]: No product-specific provider human-review/abuse-monitoring policy or opt-out contract was retrieved. Checked 2026-10-21; not separately cross-checked; check again by 2026-12-20. Sources: onai:review-contract-plan-gaps ### DATA-04: Retention and deletion Judgment rule: Record default retention for chats, files, indexes and logs; admin-configured retention; user deletion; deletion after contract end; and deletion confirmation. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Users delete their own chats at any time. At contract end we delete all of your organisation's data, with confirmation on request. ### DATA-05: Sub-processors and foreign-law exposure Judgment rule: Record the published sub-processor list with countries, change-notification rules, the vendor's and parent company's jurisdiction, transfer mechanisms (EU-US Data Privacy Framework, Swiss-US DPF, SCCs) and the vendor's documented position on foreign government access requests (e.g. US CLOUD Act). Record facts, not a legal assessment. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial Telesoft AG is publicly identified in Switzerland. A product subprocessor/country/change-notice schedule and government-access policy were not obtained; website processors are scoped separately. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=All public offers for entity identity; product processor terms unspecified; add_ons=none stated; deployment_mode=not specified; region=Vendor Switzerland; product processor and parent countries unknown; os=not specified. Limitations: - No legal exposure verdict is made. Product contracts and website privacy terms must remain separate. - subprocessor_list — Is a dated sub-processor list published? [unknown]: The homepage advertises a public subprocessor list but no product list/document was linked or retrieved through the sitemap and legal pages. The dated website policy is not the workspace processor list. Sources: onai:public-compliance-display-20261026, onai:public-website-privacy-display-20261026. - subprocessor_countries — Which countries do sub-processors operate in? [unknown]: The product provider/country matrix is unknown. The website policy lists providers in Slovenia, Estonia, Ireland and the USA for website purposes only; these cannot be treated as product coverage. Sources: onai:public-website-privacy-display-20261026. - change_notification — Are customers notified of sub-processor changes? [unknown]: No product subprocessor change-notice period, objection rule or notification subscription was located. - parent_jurisdiction — Which jurisdiction governs the vendor and its parent? [partial]: The imprint names Telesoft AG at a Swiss address and a Swiss VAT registration. A parent-company ownership/jurisdiction record was not obtained. Sources: onai:public-imprint-display-20261026. - transfer_mechanism — Which transfer mechanism applies to non-EU/CH processing? [unknown]: Website processing cites SCCs and provider-dependent DPF. No corresponding product AI-provider/data-transfer agreement was retrieved. Sources: onai:public-website-privacy-display-20261026. - government_access_policy — Is there a published government-access or transparency policy? [unknown]: No product government-access/transparency policy or dated request report was found. Swiss incorporation alone does not establish foreign-law immunity. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:public-compliance-display-20261026, onai:public-imprint-display-20261026, onai:public-website-privacy-display-20261026 ### DATA-06: Contracts and regulatory coverage Judgment rule: Record DPA availability and form (click-through, negotiable), reference to Swiss revDSG and GDPR, governing law and court, EU AI Act documentation (provider or deployer role, transparency materials), and sector-specific materials (FINMA outsourcing, banking secrecy, public sector). No compliance verdict. #### onAI Verification status: Sourced (sourced) Support: partial The general public DPA inquiry path is established. DPA content, Swiss DSG/GDPR clauses, AI Act material and plan-specific document entitlements remain unverified for Per seat and Flat price; no compliance conclusion is drawn. Stated by onAI (evidence type vendor-statement, asserted 2026-10-23): Data processing agreement under the Swiss FADP and the GDPR on request. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=General DPA inquiry/compliance copy only; Per seat/Flat price document entitlement unverified.; add_ons=none stated; deployment_mode=not specified; region=Swiss entity; claimed Swiss DSG/GDPR coverage; os=not specified. Limitations: - Remains public-candidate. A contact action and general legal labels do not establish plan-scoped contract terms or supplied regulatory documentation. - No product agreement, legal forum or sector-specific contract package was reviewed. - dpa — Is a DPA available, and is it negotiable? [partial]: A general Request the DPA contact action is public. It establishes an inquiry path, not that a particular DPA, execution procedure or negotiability option is included in Per seat or Flat price; no contract was retrieved and no sales contact was made. Sources: onai:review-contract-plan-gaps. - revdsg_gdpr — Does the DPA cover revDSG and GDPR? [unknown]: The website refers generally to Swiss DSG and GDPR, but no product DPA text or plan applicability was retrieved. Its actual revDSG/GDPR clauses and scope cannot be established from the vendor entity or marketing labels. Sources: onai:review-contract-plan-gaps, onai:public-imprint. - governing_law — Which law and court govern the contract? [unknown]: A Swiss contracting entity does not determine governing law or court. No product agreement specifying either was obtained. - ai_act_materials — Is EU AI Act documentation provided? [unknown]: The public page advertises AI Act transparency labels. No provider/deployer-role documentation, technical material, conformity scope or Per seat/Flat price delivery entitlement was obtained. Sources: onai:review-contract-plan-gaps. - sector_materials — Are FINMA or other sector materials provided? [unknown]: No FINMA outsourcing, banking secrecy, public-sector or regulated-industry contract package was obtained. Checked 2026-10-21; not separately cross-checked; check again by 2026-12-20. Sources: onai:public-imprint, onai:review-contract-plan-gaps ### DATA-07: Certifications and attestations Judgment rule: Record each certificate or report separately: ISO 27001, 27017, 27018, 27701, 42001; SOC 2 Type I/II with period; BSI C5; TISAX; national schemes. Record issuer, scope (which product and entity), validity and access route. A cloud provider's certificate does not certify the product. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. onAI is not currently ISO 27001 certified and has no SOC 2 report. ### DATA-08: Encryption and key control Judgment rule: Record encryption at rest and in transit, customer-managed keys (BYOK/HYOK), key location, and private networking (private link, IP allow-lists, VPN). #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Connections are encrypted over HTTPS, stored data is encrypted in the cloud, and each organisation's data is logically separated. Dedicated installations and on-premises: encryption and separation follow your infrastructure. ### DATA-09: Professional secrecy Judgment rule: For professional secrecy holders (Berufsgeheimnisträger: lawyers, doctors, auditors, tax advisers) under § 203 StGB (DE) and Art. 321 StGB (CH), record whether the vendor signs a contractual secrecy undertaking or a § 203 agreement that binds its staff and its sub-processors; whether this comes as a dedicated offering or a paid add-on, and on which plan; who can access content in plain text (vendor staff, sub-processors, model providers); and the documentation provided. A DPA or a no-training clause alone is not a secrecy undertaking. Banking secrecy and FINMA outsourcing belong to DATA-06, not here. Record contract facts, not a legal assessment. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Professional-secrecy agreement (for example § 203 StGB / Art. 321 StGB) on request. ## Commercials and vendor ### VEN-01: Pricing model and list prices Judgment rule: Record pricing unit (per seat, per active user, usage-based, platform fee, hybrid), list prices per plan in original currency with date, included usage and credits, add-on prices (connectors, agents, image generation) and overage rates. Cite public prices or dated quotes. Per-seat versus usage is a fact, not a quality judgment. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial The page lists EUR 17/user/month with EUR 5 monthly model budget; Per seat overage is actual consumption with no minimum. Flat price and detailed tariffs remain quoted or unspecified. Stated by onAI (evidence type vendor-statement, asserted 2026-10-22): From €17 per user and month, including €5 of model use; lower for larger teams. Or one fixed price for the whole company. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat EUR 17/month; Flat price annual quote; publication is not GA verification; add_ons=EU-only processing option, price unknown; deployment_mode=not specified; region=European hosting; dedicated CH/DE/on-premises by quoted plan; os=not specified. Limitations: - add_ons: Per seat lists models, Image Studio, translator and Microsoft 365 access. Flat price additionally lists dedicated/on-premises hosting, own models, branding and onboarding. An EU-only processing tier is offered without a public surcharge or connector/agent add-on tariff. - overage: For Per seat, usage beyond the included model budget is billed at actual consumption, with no minimum and invoices itemized by model and quantity; the usage journal shows provider-reported token counts. No complete tariff, model conversion/multiplier, top-up or rollover schedule was retrieved. - pricing_unit — What is the pricing unit? [supported]: Per seat is priced per user/month. Flat price is one fixed annual company price with unlimited users; unlimited seats do not establish unlimited model usage. Sources: onai:onai:public-automation-status-20261026. - list_prices — What are list prices per plan, with date and currency? [supported]: As retrieved 2026-10-21, Per seat is EUR 17/user/month excluding VAT. The Flat price amount is on request; no CHF list price is shown. Sources: onai:onai:public-automation-status-20261026. - included_usage — What usage is included? [supported]: Per seat includes EUR 5 model budget per user/month. The page does not translate this into message/token/image quotas or state the Flat price usage allowance. Sources: onai:onai:public-automation-status-20261026. - add_ons — Which features cost extra? [partial]: Per seat lists models, Image Studio, translator and Microsoft 365 access. Flat price additionally lists dedicated/on-premises hosting, own models, branding and onboarding. An EU-only processing tier is offered without a public surcharge or connector/agent add-on tariff. Sources: onai:onai:public-automation-status-20261026. - overage — What do usage beyond limits and premium models cost? [partial]: For Per seat, usage beyond the included model budget is billed at actual consumption, with no minimum and invoices itemized by model and quantity; the usage journal shows provider-reported token counts. No complete tariff, model conversion/multiplier, top-up or rollover schedule was retrieved. Sources: onai:onai:public-automation-status-20261026. Checked 2026-10-26; agent cross-checked 2026-10-26; check again by 2026-12-20. Sources: onai:onai:public-automation-status-20261026 ### VEN-02: Scenario cost Judgment rule: Price three workloads for 12 months: 200, 1,000 and 5,000 users with a disclosed light/regular/power usage mix, in CHF and EUR excluding VAT. Include licences, platform fees, add-ons, model usage and, for self-hosted options, a stated operating assumption. Separate fixed, variable, included and unknown costs. No invented discounts. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial Under ALM-14 shared cost assumptions v1.4, 2026-10-21, only the published Per seat component is calculable. The scenario is from that EUR/CHF floor plus unknown usage/option charges; Flat price requires a quote. Stated by onAI (evidence type vendor-statement, asserted 2026-10-22): From €17 per user and month, including €5 of model use; lower for larger teams. Or one fixed price for the whole company. Availability: beta Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat list-price scenario only; Flat price and customer-operated totals unknown; add_ons=No priced add-ons included; option costs unknown; deployment_mode=multi-tenant-saas; region=Published European-hosting offer; GA unverified; os=not specified. Limitations: - ALM-14 shared cost assumptions v1.4, 2026-10-21. Horizon 12 months, full paid seats, list price, excluding VAT, no invented discounts. These are plan components, not complete workload totals. - The included model allowance is not counted twice. Annual model usage is 11.88M input and 2.376M output tokens per user under the disclosed mix, but the product billing tariff is unknown. - cost_200 — Year-one cost at 200 users? [partial]: 200 seats for 12 months: from EUR 40,800 / CHF 37,686.96 excluding VAT, plus unknown usage/option costs. EUR 12,000 annual model budget is already included, not added again. Flat price and actual workload overage are unpriced. Sources: onai:public-pricing, onai:ecb-fx. - cost_1000 — Year-one cost at 1,000 users? [partial]: 1,000 seats for 12 months: from EUR 204,000 / CHF 188,434.80 excluding VAT, plus unknown usage/option costs. EUR 60,000 annual model budget is already included. Flat price and actual workload overage are unpriced. Sources: onai:public-pricing, onai:ecb-fx. - cost_5000 — Year-one cost at 5,000 users? [partial]: 5,000 seats for 12 months: from EUR 1,020,000 / CHF 942,174 excluding VAT, plus unknown usage/option costs. EUR 300,000 annual model budget is already included. Flat price and actual workload overage are unpriced. Sources: onai:public-pricing, onai:ecb-fx. - variable_share — Which part depends on usage? [partial]: Shared workload: 60% light at 100, 30% regular at 400 and 10% power at 1,500 messages/user/month; each message has 3,000 input and 600 output tokens including retrieval. This is 330 messages/month/user. No onAI default-model tariff or credit-to-provider mapping is public, so no variable charge or variable percentage is invented. Sources: onai:public-pricing. - unknown_parts — Which costs could not be priced? [partial]: Unknowns include Flat price quotes, model usage beyond the included allowance, premium features/EU-only options and customer-operated infrastructure/support. No proxy API price substitutes for an unpublished onAI tariff. FX is ECB 2026-10-20: EUR 1 = CHF 0.9237 and USD 1.1215; USD/EUR reciprocal 0.8916629514043692. Sources: onai:public-pricing, onai:public-processing, onai:ecb-fx. Checked 2026-10-21; agent cross-checked 2026-10-21; check again by 2026-12-20. Sources: onai:ecb-fx, onai:public-pricing, onai:public-processing, onai:review-plan-m365, onai:review-residency-parts ### VEN-03: Evaluation access Judgment rule: Distinguish free tier, self-serve trial, sales-led pilot, paid proof of concept and open-source self-install. Record card requirement, duration, seat limit, and which features (SSO, connectors, admin) the trial includes. Map which shared scenarios can be run without sales approval. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-22; no third-party source. A personal demo, then trial access for your team. ### VEN-04: Contract terms and pricing transparency Judgment rule: Record minimum seats or commitment, contract length, monthly versus annual billing, price-change rules, cancellation and downgrade terms, and invoicing in CHF/EUR. Classify pricing as transparent, partially specified, quote-only or unknown, naming the missing fields. Quote-only pricing is a disclosed constraint. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial Per seat has a public EUR headline and monthly seat flexibility; Flat price is quoted annually. Legal commitment, cancellation rules and CHF invoicing remain unverified. Stated by onAI (evidence type vendor-statement, asserted 2026-10-22): From €17 per user and month, including €5 of model use; lower for larger teams. Or one fixed price for the whole company. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Per seat monthly price/seat flexibility; Flat price annual quote; add_ons=none stated; deployment_mode=not specified; region=Swiss provider; EUR display; CHF invoicing unknown; os=not specified. Limitations: - Published billing frequency is not an executed minimum-term contract. No undisclosed enterprise discount is assumed. - minimum_commitment — What seat or spend minimum applies? [unknown]: No minimum seat count or spend commitment is stated on the current pricing page. The about-50-user flat-price break-even is not a contractual minimum. Sources: onai:public-pricing. - contract_length — What contract lengths are offered? [partial]: Per seat is quoted monthly and says seats can be added/removed each month. Flat price is quoted annually; the legal contract length and billing options are not supplied. Sources: onai:public-pricing. - cancellation — How can the contract be cancelled or reduced? [partial]: The page promises monthly Per seat seat changes. Cancellation notice, proration, refunds, price-change rules and downgrade terms were not obtained. Sources: onai:public-pricing. - local_invoicing — Can it be invoiced in CHF or EUR from a European entity? [partial]: Prices are displayed in EUR and the identified provider is Swiss Telesoft AG. Actual invoice currency, CHF availability and VAT/payment terms were not verified. Sources: onai:public-pricing, onai:public-imprint. - transparency_class — Is pricing transparent, partial, quote-only or unknown? [supported]: Partially specified: the Per seat headline and allowance are public; Flat price is quote-only and usage overage, option prices and legal terms are missing. Sources: onai:public-pricing. Checked 2026-10-21; agent cross-checked 2026-10-21; check again by 2026-12-20. Sources: onai:public-imprint, onai:public-pricing ### VEN-05: Source licence Judgment rule: Record licence per component (client, server, connectors, hosted extensions) and revision. Distinguish OSI open source, source-available with restrictions (branding clauses, user caps), and closed. Repository visibility is not a licence classification. Licences change between releases: record the current terms, and never carry a fork's historical licence over to the upstream product or the reverse. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Proprietary software from onAI; the source code is not public. Included open-source components are under their own licences. ### VEN-06: Data export and exit Judgment rule: Record admin export of chats, assistants, knowledge bases, prompts and audit logs, formats, export completeness, user self-export, and what survives contract end. Run an admin export on a trial. Exported chats alone do not make assistants and knowledge portable. #### onAI Verification status: Stated by onAI (stated-by-vendor) Support: stated Evidence type: vendor-statement; asserted 2026-10-23; no third-party source. Users export their chats as JSON; an export for the whole organisation on request. ### VEN-07: Support and service levels Judgment rule: Record support channels, languages (German, French, Italian), hours and time zone, local or regional presence, documented response times, uptime SLA and credits, public status page and incident history. Popularity is not a reliability score. #### onAI Verification status: Sourced (sourced) Support: partial The Swiss provider identity, general company contact and Website-only public status history are established. Support channels, languages/hours, response targets and uptime credits for Per seat and Flat price remain unknown. Stated by onAI (evidence type vendor-statement, asserted 2026-10-23): A direct line to the team, no call centre, in German and English. Onboarding and training are included in the fixed price. We build custom agents and workflows as a service. Service levels and response times are agreed in the contract. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public provider website and status sources retrieved 2026-10-21; plan=Company identity/contact and Website-only status facts; Per seat/Flat price support entitlement unverified.; add_ons=none stated; deployment_mode=not specified; region=Swiss legal entity; support staffing/access countries unknown; os=not specified. Limitations: - Remains public-candidate: entity identity and website-status facts are separated from unverified product-plan support commitments. - The Website-only service history and generic custom-development SLA wording do not establish a workspace uptime target or credit schedule. - support_channels — Which support channels are available on each plan? [unknown]: The company publishes info@onaihq.com and a general inquiry/demo form. No public evidence maps these to a contracted support desk for Per seat or Flat price, or states hours, escalation and response commitments. Sources: onai:public-imprint, onai:public-services. - support_languages — Is support available in German, French or Italian? [unknown]: English/German website and UI copy do not establish contractual DE/FR/IT support languages or support hours. - regional_presence — Is there a DACH or Swiss entity, team or partner? [supported]: The imprint identifies Telesoft AG in Oberwil-Lieli, Switzerland, with a Swiss VAT registration. No reseller roster is inferred. Sources: onai:public-imprint. - uptime_sla — Is there an uptime SLA with credits? [unknown]: Custom development copy mentions SLAs but supplies no product uptime target, measurement, exclusions or credit schedule. A status percentage is not a contractual SLA. Sources: onai:public-services. - status_page — Is there a public status page with history? [partial]: The first-party-linked status page has notice history for Website only. This is a marketing-website status fact, not a Per seat/Flat price workspace/API status promise or support entitlement. Sources: onai:review-status-service-scope. Checked 2026-10-21; not separately cross-checked; check again by 2026-12-20. Sources: onai:public-imprint, onai:public-services, onai:review-status-service-scope ### VEN-08: Onboarding, training and adoption Judgment rule: Record vendor-led onboarding, admin training, end-user training (live, e-learning, languages), use-case libraries, champion programmes, change-management materials and their cost. Distinguish included services from paid professional services and partner offerings. #### onAI Verification status: Agent cross-checked (agent-cross-checked) Support: partial The vendor offers training, workshops and custom agent services. Flat price lists onboarding/training/workshops; languages, delivery scope and separate service costs remain unknown. Stated by onAI (evidence type vendor-statement, asserted 2026-10-23): A direct line to the team, no call centre, in German and English. Onboarding and training are included in the fixed price. We build custom agents and workflows as a service. Service levels and response times are agreed in the contract. Availability: unknown Delivery: native Scope: surfaces=onAI browser workspace; version=Public page retrieved 2026-10-21; plan=Flat price named services included; Per seat/service contract unspecified; add_ons=Bespoke agent/workflow development, quoted scope; deployment_mode=not specified; region=Delivery geography and languages unspecified; os=not specified. Limitations: - Vendor/partner professional services are distinguished from native product workflow automation. No service outcome or price is invented. - onboarding_service — Is guided onboarding included? [supported]: The public Flat price offer includes onboarding, training and workshops. Per seat inclusion and precise deliverables are not specified. Sources: onai:public-pricing, onai:public-services. - user_training — Is end-user training offered, in which languages? [partial]: The vendor offers practical prompt/tool/best-practice sessions tailored to Marketing, HR and IT. Session format, DE/FR/IT languages, hours and e-learning availability were not retrieved. Sources: onai:public-services. - use_case_library — Are role-based use cases and templates provided? [unknown]: The site describes use-case workshops and public guides, but no role-based in-product use-case/template library inventory or licence was obtained. - adoption_programme — Is there a champion or adoption programme? [unknown]: No scoped champion programme, change-management package or measured adoption service deliverable was retrieved; generic skills guides do not establish one. - service_cost — Which services cost extra? [unknown]: Flat price includes named services but its amount is quoted; separate Per seat onboarding, training, workshops and custom-development fees are not published. Sources: onai:public-pricing, onai:public-services. Checked 2026-10-21; agent cross-checked 2026-10-21; check again by 2026-12-20. Sources: onai:public-pricing, onai:public-services ## Sources ### onai:public-models-display-20261026 onAI public product and pricing page. The page names Claude, GPT, Gemini, Grok and Mistral, user model selection and administrator allow-lists, without exact chat model IDs. - URL: https://onaihq.com/ - Locator: Ready for the whole company from day one > Every leading model; AI Gateway; re-retrieved 2026-10-26, public web-reader representation SHA256 f2b7d5764994efe8fb87021fe13d7295155dd04ec09c8ed7826fcb52acc42b19 - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-m365-display-20261026 onAI public product and pricing page. The page lists live Microsoft 365 sources, optional channel/transcript permissions and optional Copilot-licensed search and meeting notes. - URL: https://onaihq.com/ - Locator: Answers from your Microsoft 365, live > Where onAI looks; Your admin can add; re-retrieved 2026-10-26, public web-reader representation SHA256 f2b7d5764994efe8fb87021fe13d7295155dd04ec09c8ed7826fcb52acc42b19 - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-m365-permissions-display-20261026 onAI public product and pricing page. The vendor describes delegated read-only requests under each user, no copied library index, source citations, admin model restrictions and Microsoft administrator consent. - URL: https://onaihq.com/ - Locator: Your Microsoft permissions stay in charge; For IT; Every permission onAI can request; re-retrieved 2026-10-26, public web-reader representation SHA256 f2b7d5764994efe8fb87021fe13d7295155dd04ec09c8ed7826fcb52acc42b19 - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-other-connectors-display-20261026 onAI public product and pricing page. The FAQ describes Microsoft 365 live retrieval and names Confluence, S3 and custom sources through standard connectors or an API; it gives no connector-by-connector setup or plan catalogue. - URL: https://onaihq.com/ - Locator: FAQ > How is our data integrated into the system?; re-retrieved 2026-10-26, public web-reader representation SHA256 f2b7d5764994efe8fb87021fe13d7295155dd04ec09c8ed7826fcb52acc42b19 - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:review-m365-boundaries-display-20261026 onAI live Microsoft 365 retrieval and citation description. The vendor describes delegated Microsoft permission checks, live reads without a second library index, retrieved material retained in the asking user’s chat and numbered source links. - URL: https://onaihq.com/#microsoft365 - Locator: Your Microsoft permissions stay in charge; Nothing copied, nothing indexed; Sources on every answer; re-retrieved 2026-10-26, HTTP 200 body SHA256 a074779dc4d08c5e48440218bbc01353565673585b9e0f7eab517ed9687b77fa - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:review-plan-m365-display-20261026 onAI live pricing: named Microsoft 365 plan scope. The Per seat card expressly includes Microsoft 365 answers and the Flat price card includes everything in Per seat; the cards do not establish separate DPA, provider-retention or support entitlements. - URL: https://onaihq.com/#pricing - Locator: Per seat > Answers from Microsoft 365, with each user’s own permissions; Flat price > Everything in Per seat, for every employee; re-retrieved 2026-10-26, HTTP 200 body SHA256 a074779dc4d08c5e48440218bbc01353565673585b9e0f7eab517ed9687b77fa - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:onai:review-fix-public-workflow-scope-20261026 onAI public workflow and service offer. The undated public homepage labels the native workflow engine coming soon and describes n8n integration operated by onAI, the customer or a partner, with workflow construction offered on request. It gives no native release date or plan-specific workflow entitlement. - URL: https://onaihq.com/ - Locator: Automation platform; Coming soon; n8n service/operator sentence; direct public GET HTTP200 2026-10-26, body SHA256 1ea21a62b3a2bb75b66287a93fd86a47984d51519e7fd99f4ca53930996219bc - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-web-client onAI public product and pricing page. The vendor describes an employee workspace in a current browser with nothing to install; native client availability is unspecified. - URL: https://onaihq.com/ - Locator: The platform > AI Tools; FAQ > What prerequisites do we need to meet? - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:public-images onAI public product and pricing page. Image Studio advertises GPT Image, Nano Banana Pro, Imagen 4 and FLUX.3, up to three models per prompt, upload editing, per-image estimated costs and administrator controls. - URL: https://onaihq.com/ - Locator: Every leading image model in one studio; Compare side by side; Edit in plain words; Run by your admins - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:public-image-rights onAI public product and pricing page. The vendor says generated images may be used commercially; provider-specific output terms are not supplied. - URL: https://onaihq.com/ - Locator: Every leading image model in one studio > commercial use - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:public-pricing-display-20261026 onAI public product and pricing page. Published EUR pricing is 17 per user/month with 5 of monthly model budget; a flat annual price is on request, with unlimited users and dedicated/on-premises options. - URL: https://onaihq.com/ - Locator: Pay per seat, or one price for everyone > Per seat; Flat price; prices excluding VAT; re-retrieved 2026-10-26, public web-reader representation SHA256 f2b7d5764994efe8fb87021fe13d7295155dd04ec09c8ed7826fcb52acc42b19 - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:review-contract-plan-gaps onAI live general privacy and contract-request copy. General no-training, optional zero-retention and DPA/AI Act copy is published outside the plan cards, without a retrieved contract or eligibility mapping to Per seat and Flat price. - URL: https://onaihq.com/#sovereignty - Locator: No training on your data; EU-only processing on request; Everything your data protection officer will ask for; Request the DPA; Per seat/Flat price cards - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:public-compliance-display-20261026 onAI public product and pricing page. The vendor advertises a DPA, a public subprocessor list, retention periods and AI Act labels, but the DPA link opens contact rather than the documents. - URL: https://onaihq.com/ - Locator: Everything your data protection officer will ask for; Swiss contract, two laws; re-retrieved 2026-10-26, public web-reader representation SHA256 f2b7d5764994efe8fb87021fe13d7295155dd04ec09c8ed7826fcb52acc42b19 - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-imprint-display-20261026 onAI imprint. The imprint identifies Telesoft AG in Oberwil-Lieli, Switzerland and Swiss VAT number CHE-106.160.588. - URL: https://onaihq.com/impressum - Locator: Contact; Represented by; VAT number; re-retrieved 2026-10-26, public web-reader representation SHA256 fcb4521fcdfb47e2ab714fee34a0fae0c1bdebca90481980bb3cb136410908fd - Evidence kind: documented - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-website-privacy-display-20261026 onAI website privacy policy. The policy expressly covers the marketing website, including website processors and retention; it does not establish product workspace processor or retention terms. - URL: https://onaihq.com/datenschutz - Locator: Last updated October 2026; introductory scope; sections 5, 6 and 9; re-retrieved 2026-10-26, public web-reader representation SHA256 42ebec9df5cca263fd029ce2dcd8195487b6ee8e72cff07a6431731d8d462ec4 - Evidence kind: documented - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-imprint onAI imprint. The imprint identifies Telesoft AG in Oberwil-Lieli, Switzerland and Swiss VAT number CHE-106.160.588. - URL: https://onaihq.com/impressum - Locator: Contact; Represented by; VAT number - Evidence kind: documented - Source date: Not stated - Retrieved: 2026-10-21 ### onai:onai:public-automation-status-20261026 onAI automation and open interfaces. The homepage labels its own workflow engine and MCP coming soon. Until then it describes n8n integration operated by onAI, the customer or a partner, with custom workflows as a requested service. No native release date or schedule/trigger entitlement is published. - URL: https://onaihq.com/ - Locator: Automation platform, Open interfaces and service sections; HTTP 200, body SHA256 a074779dc4d08c5e48440218bbc01353565673585b9e0f7eab517ed9687b77fa - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-26 ### onai:public-processing onAI public product and pricing page. The vendor claims no model training, filtered search/image prompts and an optional EU-only processing tier with provider zero retention; contracts and provider exceptions are not supplied. - URL: https://onaihq.com/ - Locator: What leaves, and how > No training; Personal data; European AI; EU-only processing on request - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:public-pricing onAI public product and pricing page. Published EUR pricing is 17 per user/month with 5 of monthly model budget; a flat annual price is on request, with unlimited users and dedicated/on-premises options. - URL: https://onaihq.com/ - Locator: Pay per seat, or one price for everyone > Per seat; Flat price; prices excluding VAT - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:ecb-fx ECB euro reference exchange rates. On 2026-10-20 one EUR equals USD 1.1215 and CHF 0.9237; USD to EUR is the reciprocal, 0.8916629514043692. - URL: https://www.ecb.europa.eu/stats/eurofxref/eurofxref-hist-90d.xml - Locator: Cube time=2026-10-20; currency USD and CHF - Evidence kind: documented - Source date: 2026-10-20 - Retrieved: 2026-10-21 ### onai:review-plan-m365 onAI live pricing: named Microsoft 365 plan scope. The Per seat card expressly includes Microsoft 365 answers and the Flat price card includes everything in Per seat; the cards do not establish separate DPA, provider-retention or support entitlements. - URL: https://onaihq.com/#pricing - Locator: Per seat > Answers from Microsoft 365, with each user’s own permissions; Flat price > Everything in Per seat, for every employee - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:review-residency-parts onAI live residency statements and external processing paths. The page separately describes European application/storage infrastructure, named dedicated locations, external AI/search/image/translation services and an optional EU-only AI-processing tier; its unqualified secured-EU-server line does not establish default end-to-end processing, backup, log or support-access residency. - URL: https://onaihq.com/#sovereignty - Locator: Ready for your security review; European from the contract down to the DNS; Where your data lives; External services, filtered; EU-only processing on request; pricing cards - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:public-services onAI public product and pricing page. The vendor offers tailored training, workshops and custom agent services; Flat price lists onboarding, training and workshops without itemised service prices. - URL: https://onaihq.com/ - Locator: AI Trainings; AI Workshops; Custom AI Agent Development; Flat price inclusions - Evidence kind: vendor-claimed - Source date: Not stated - Retrieved: 2026-10-21 ### onai:review-status-service-scope onAI live public status service scope. The public status page lists Website and notice history; it does not identify a Per seat or Flat price workspace service or a contractual SLA. - URL: https://onai.instatus.com - Locator: Service list and recent notice history, retrieved 2026-10-21 - Evidence kind: documented - Source date: Not stated - Retrieved: 2026-10-21